I hereby give you notice that the Annual Meeting of the Parish Council will meet at the Village Hall, Aston Abbotts on Wednesday 20th May 2026 at 7.30 pm. Councillors are summoned to attend this meeting for the purpose of transacting the following business.
Members of the public are welcome to attend. Public comment can be made, at the invitation of the Chairman, during the first five minutes of the meeting.
E van Hullen (Clerk to Aston Abbotts Parish Council)
AGENDA
1.0 Apologies
To receive apologies for absence.
2.0 Declarations of Interest
To receive declarations under the consideration on this agenda in accordance with the Localism Act 2011 s32 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012
3.0 To elect a Chairman and a Vice Chairman
4.0 To elect members to areas of responsibilities
Members to consider the following responsibilities:
MVAS
Defibrillator
Recreation ground
Pavements & Rights of Way
Email / website / tech support
Safeguarding Officer
Community Board representatives
Neighbourhood Plan representatives
3.0 Minutes
To approve minutes of the Parish Council Meeting held on Wednesday 22nd April 2026
4.0 Feedback on correspondence received
The following were circulated for information/comment during the month:
- Information relating to possible discarding of rubbish into the Recreation Ground
- Response from Bannisters Transport relating to damage to kerb stones on the Green
5.0 Unitary Council Matters
To receive reports from Unitary Councillors
6.0 Parish Council matters
- Road repairs & Traffic Management – To receive an update from Councillors on any road repairs identified .
To receive an update from Cllr Hall on the response received from Buckinghamshire Council, to AAPC’s Freedom of Information request.
To receive an update from the Clerk on complaint to Bannisters Transport and query with Area Inspector.
- Community speedwatch – To receive an update from the Clerk on this programme.
- Buckinghamshire Local Plan – To receive an update from Unitary Councillors.
- Annual Parish Meeting – To receive feedback following the meeting held on April 29th
- Website, Email hosting & Software Licences – To receive any updates.
- Replacement Laptop – To receive an update from the Clerk
- MVAS –To receive an update from Cllr Palmer on the MVAS equipment.
- Wing & Ivinghoe Community Board – To receive any updates
- Recreation & Playground – To receive an update from the Clerk on costs to replace the perimeter fencing of the play
- Too receive an update from Cllr Palmer on repairs to the bench within the Play Area.
- Dog bins & Waste Bin on The Green – To receive an update on any issues.
- Trees, Grass & Hedge cutting – To receive an update from The Clerk or Councillors on any matters relating
- Footpath Maintenance – To receive an update from Cllr Dell
- Audit 2025 – 2026 Completion of AGAR 2025-26 Form 3 – The internal audit took place on 11th May 2026. The AGAR Form 3 has been circulated with a completed Section 2.
To read, complete and sign Section 1 – Annual Governance Statement 2025-26
To read, approve and sign Section 2 – Accounting Statements 2025-26
To receive an update from the Clerk on the Explanation of Variances, Bank reconciliation and Exercise of Public rights.
To receive an update from the Clerk on internal audit feedback on reserves, discuss options and agree a way forward.
7.0 Parish Council governance & policies
To receive any proposals for change/addition to the R A Policy.
8.0 Planning
New Applications:
No new applications showing
Decisions made by AVA Planning
No decisions showing
9.0 Finance
Financial Reserves – To receive an update from the Clerk on the approved allocation of reserves as follows:
Reserve account: £23738.62 equates to 1 year precept and allows contingency for emergency tree work, street light repair and bus shelter repairs.
Recreation Ground account allocation for 2026-2027: £25338.38: Replacement fencing – £5000. Ongoing replacement of equipment – £16000 spread across 2 years. i.e. £8000 p/a . Tree & hedge work – £4000.00
Financial worksheets 1st April to 30th April 2026 showing payments & receipts, YTD Summary with balance to bank statements and Budget vs actual YTD.
9..1 The following payments were approved at meeting:
- £26.00 – Clerk WfH May (@ £26 p/m) & Expenses APM @£47.77. OL 00181
- £389.00 – Clerk’s salary May (@£389 p/m) OL 00182
- £62.00 – B. Fludgate Internal Audit OL 00183
- £24.33 – Agile IT MS 365 License Invoice 13900 (£20.27 + £4.06 VAT) OL 00184
- £174.00 – Buckland Landscapes grass mowing November Invoice 58634 (£145.00 + £29.00 VAT) OL 00185
- £622.27 – Agile IT New laptop Invoice 13901 (£518.56 + £103.71 VAT) OL 00186
- £780.44 – Clear Councils insurance Invoice LCO01901 OL 00186
- £210.00 – Lynch Garden Services grass mowing Invoice 9132 OL 00187
- £222.58 – Ecotricity April to May Invoice 08710773 (211.98 + £10.60 VAT) DD
- £82.08 – BMKALC Membership Invoice 6803 OL 00188
9.2 Income received: To 30th April 2026
£18.655 Interest
£11320.50 Precept Buckinghamshire Council
10.0 Items for next meeting’s agenda:
11.0 Date of next meeting:
24th June
12.0 Exclusion of Public & Press
N/A to this meeting