Annual Meeting of the Parish Council 25/05/23 at 7.30pm

Dear Councillors and Residents of Aston Abbotts,                              21st May 2023

I hereby give you notice that the Annual Meeting of Aston Abbotts Parish Council will be held at the Village Hall, Aston Abbotts on Thursday 25th May 7.30 pm. Councillors are summoned to attend this meeting for the purpose of transacting the following business.

Members of the public are welcome to attend. Public comment can be made, at the invitation of the Chairman, during the first five minutes of the meeting.

E van Hullen  (Clerk to Aston Abbotts Parish Council)

AGENDA

1.0 Apologies

To receive apologies for absence

2.0 Declarations of Interest

To receive declarations under the consideration on this agenda in accordance with the Localism Act 2011 s32 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012

3.0 To elect a Chairman and a Vice Chairman

4.0 To elect members to areas of responsibilities

Members to consider the following responsibilities:

MVAS

Defibrillator

Recreation ground and shed

Pavements & Rights of Way

Email / website / tech support

Safeguarding Officer

Community Board representatives

Neighbourhood Plan representatives

5.0 Minutes

To approve minutes of the Meeting of the Parish Council held on Wednesday 5th April 2023 

6.0 Feedback on correspondence received

The following were circulated for information/comment during the month:

  • Information from Cllrs Palmer and Abel Smith relating to the Table Tennis base
  • Information from Cllrs Blamires and Cooper relating to the Moat Lane road sign.

7.0 Unitary Council Matters

Reports from Unitary Councillors

8.0 Parish Council matters

  1. Casual Vacancy – To receive an update from the Clerk.
  2. Remaining pavement repairs – To receive an update from Cllrs Blamires & Cooper
  3. Website & Email hosting – To receive an update from  Cllr Hall and the Clerk
  4. Traffic Calming & MVAS – To receive an update from Cllrs Palmer on the relocation of the MVAS poles
  5. Gritting (Lines Hill) – To receive an update from the Clerk
  6. Norduck Farm track – To receive an update from Cllr Baylis & Blamires
  7. Bus Shelter on the Green – To receive an update from Cllr Baylis
  8. Trees on the Green – To receive an update from the Clerk
  9. Wing & Ivinghoe Community Board – To receive any updates from Councillors
  10. Streetlighting Grant Bid – To receive an update from the Clerk
  11. Best Kept Village – To receive an update from the Clerk
  12. Village Fete – To receive any updates from Councillors or the Clerk
  13. Fete Proceeds – To receive an update on the PC’s application for funding from the Fete
  14. Annual Parish Meeting – To receive feedback from the APM held on 26th April 2023
  15. Recreation & Playground & Shed base – To receive an update from Cllrs Abel Smith and Palmer
  16. Road sign on The Green – to receive an update from Cllr Hall
  17. Dog bin emptying & repositioning –To propose this item is now removed from the agenda
  18. Neighbourhood Plan – To receive an update from Cllrs Hall & Baylis
  19. Grass & Hedge cutting – To receive an update from Cllrs on grass cutting activity for May
  20. Footpath Maintenance –To discuss the footpath to Cublington. To receive a general update from Cllr Palmer
  21. Coronation of King Charles 6th May – To receive an update from Cllr Abel Smith & to propose this item be removed from the agenda.
  22. Audit 2022-2023 – Members are asked to review and approve the Exercise of Public Rights form 2023. Members are asked to review and approve the 2022-2023 AGAR Form 3, Section 1 and Form 3 Section 2, for onward submission.
  23. Insurance – To receive an update from the Clerk and approve Insurance for 2023-24.
  24. Online banking– Two signatures per cheque is no longer mandatory, but remains best practice. In conjunction with the move to online banking The Clerk will propose a process whereby all invoices are approved and signed by 2 councillors at the PC meetings.  After the meeting the Clerk may run the related payments online.
  25. Parish Council Meetings – To propose PCSO involvement whenever possible
  26. Parish Council Laptop – To approve assessment/repair work -The Clerk

 

9.0 Parish Council governance & policies

  • Policy Documents will be circulated for approval at the June Meeting

10.0 Planning

New applications

No applications noted

Decisions made by AVA Planning

23/01036/AGN | Erection of agricultural covered storage shed | Red Barn Farm Cublington Road Aston Abbotts Buckinghamshire HP22 4ND  Agricultural — No Objections

11.0 Finance

Members are asked to review the financial worksheets supplied up to 31st March 2023 showing payments & receipts, YTD Summary with balance to bank statements and Budget vs actual YTD.

11..1 Payments to be agreed at meeting:

  • £2040.00 – O Callaghan Tree Care, Invoice 3546 (£1700 + £340 VAT) cheque 1665
  • £26 –  Clerk WfH May (@ £26 p/m)  –  cheque  1666
  • £323.25 – Clerk’s salary May  (@ £323.25 p/m)-  cheque  1667
  • £163.42- Buckland Landscapes Ltd – Invoice 47862 (£136.18  +  £27.24 VAT) cheque 1668
  • £653.90 – Groundworks UK unspent grant cheque 1669
  • £566.31 – BHIB Insurance Invoice LCO01901, cheque 1670
  • £63.60 – T Hall, LERC Online Research for Neighbourhood Plan, Invoice 21830 (£53.00 + £10.60 VAT) cheque 1671
  • £214.60 – M Abel Smith Coronation Coin, Invoice INV-7713 (£179.00 + £35.80 VAT) cheque 1672
  • £185.00 – Lynch Garden Services Grass Cutting Invoice 7819, cheque 1673
  • £25.00 – C Phillips, Best Kept Village entry fee cheque 1674
  • £163.42- Buckland Landscapes Ltd – Invoice 47613 (£136.18  +  £27.24 VAT) cheque 1668
  • £42.60 – E van Hullen Refreshments for APM, Online Payment 0001
  • £66.89 – BMKALC Membership, Invoice 4532, Online Payment 0002

11.2 Income received: To 30th April 2023

  • £1196.29 Bucks Devolved Services
  • £10065.00 Bucks Precept 6 months
  • £20.30 interest

12.0 Items for next meeting’s agenda:

13.0 Date of next meeting:

21st June 2023

12.0 Exclusion of Public & Press

In accordance with Schedule 12A, Local Government Act 1972, the following items will be

likely to disclose exempt information relating to establishment and contractual matters. It is

therefore RECOMMENDED, pursuant to the provisions of the Public Bodies (Admissions to

Meetings) Act 1960, that the public and press be excluded.

N/A to this meeting

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